Click Share. Of course, the downside to saving your PPT file on a USB stick is that there’s a lot of security risks involved. PowerPoint for Microsoft 365 for Mac automatically keeps track of changes made in online documents. Find your Office version. In a moment, the name change syncs with other instances of the file that are currently open. When you’re happy with your settings, hit the Create Video button. When you re-open a changed presentation (or are in a file being actively edited by someone else), changed slides are highlighted in turquoise in the thumbnail pane. Another way to see the names of the co-authors of the presentation is to click the File tab, and then click Info on the left side of the screen. Note: If you want to share a file from Google Slides or PowerPoint file that is open in a Google Chrome tab, click on A Chrome tab instead. For instance, if you upload your file to Google Drive, then you can simply copy and paste the shareable link to your presentation and then post the link anywhere you want! At this point, you can record your timings and narrations if you haven’t done so already. near the top right of the screen. Once selected, the “Share” window will appear. Broadcast your presentation slides on webinar, 10. Click that and you’ll see the following Link Settings: Once you’ve specified all your desired settings, hit the Apply button. Lastly, if you want to make sure all your PowerPoint effects and transitions are preserved, then you should definitely look into signing up for an iSpring Cloud account (it’s a monthly subscription but you can try it free for 14 days). Use your free session. Unfortunately, the Office Presentation Service is only available on Windows computers at this particular point in time. A shared presentation open in the PowerPoint Web App. If you want them to, then make sure you tick the checkbox that says, “Enable remote viewers to download the presentation.” Then hit the Connect button. To make revision highlighting possible, data about the read/unread status of individual slides is stored separately by PowerPoint. To get started, click the chat button Share the Source File. If you just want the slides on your video, that is, you don’t want to add your timings and voiceovers, then just leave the default option like you see on the screenshot above. At the right end of the toolbar ribbon, click Share. Then upload your presentation file to one of these apps, and add a name, description, category, and other details. On the pane that contains the Outline and Slides tabs, on the Slides tab, an icon appears in the lower-right corner of the slide thumbnail that was changed. Then hit Export. Only changes made by others that directly conflict with changes you've made will show up in the comparison. I am using PowerPoint ( Office 365 ). In the slide thumbnail pane on the left, slides that have been revised are highlighted with a turquoise background. Everyone with a link can now view your presentation online! Non-conflicting changes are merged automatically into your presentation when you save, and you'll see them in the My Changes view. Use Microsoft’s Office Presentation Service, The benefits of wireless screen mirroring in your workspace, Upload your PPT file to a file sharing service (method #4), Upload your converted PPT-to-video file to YouTube (method #6). 2. Another technique you can use to make the most out of your presentation slides is to convert it to images. Click the file name in the center of the title bar of PowerPoint for the web near the top of the browser window. OneDrive offers up to 5GB in free storage while DropBox only gives you up to 2GB free. There's an indicator—on the thumbnail of the slide and in the actual slide—that shows where someone is working in the presentation. If you don’t want to pay for webinar hosting, you can use Facebook Live, YouTube Live or Google Hangouts to stream your presentation. Note: If you don't want to upload your presentation to the cloud, you can share it by using the Attach a copy... options at the bottom of the dialog box. And that’s basically it! Choose either My Changes or Changes by Others. What do you do then? This means that all your fonts, effects, transitions, timings, and even your audio narrations will appear on your video. Once you’re logged in, you can then upload your file to OneDrive or SharePoint. In the past, seminars could only be conducted in person. If you truly want to get the most number of eyeballs on your PPT slideshow, then consider repurposing your file to video format. You can then share a link to your presentation or embed it on your site, as with online presentation … Saving or exporting your presentation file to PDF on a Windows computer is similar to a Mac. If you want to prevent people from editing it, … A notification appears in the status bar at the bottom of PowerPoint if you’re not the only one working on the presentation. (Note that to open the presentation in PowerPoint, you must have a copy of PowerPoint installed on your computer.) On the Merge tab, you can use the buttons in the Resolutions group to show next and previous changes that were made by other authors, and accept or reject those changes. Turn it on by doing File > Options > Advanced > Display > Show presence flags for selected items.). You can then upload your new video to YouTube, the second largest search engine in the world! On this page, you can craft an e-mail message that will be sent to the people with whom you’d like to share the presentation. Sharing a Single Monitor with PowerPoint Presentation in Full Screen. Presentation hosting is pretty much file sharing service on steroids. Note: While in Merge view, you cannot merge in new updates from other authors or upload changes to the server. This free service makes it easy for PowerPoint Windows users to share their presentations online. Boxes that aren’t checked won’t be added to the presentation. But nowadays, thanks to fast Internet technology, you can now hold seminars over the web, hence the name “webinar.”. Then select the Chrome tab having your presentation … Most people save them as a PowerPoint Presentation (PPT). I searched for it and found that my audio is linked, not embedded. (Microsoft 365 only) Tag a colleague in a comment by using the @-sign followed by the person's name. Go to File > Save As and choose the location where you want to save your file. to see all comments currently in the presentation. Then click on Save As. Most of these services offer a free trial, so you don’t need to spend any money to get started. The Invite People page appears. If you are running an interactive PowerPoint presentation with ParticiPoll, all the polling/interactive functions within your Powerpoint … Choose Previous to revisit an earlier conflict. See Add comments for more information. You can see any prior version of a file. A slide navigator panel opens showing you all of your slides. In Image File Types section, choose whether you want the slides to be exported as PNG or JPEG. Choose whether you want to save every slide or just the current slide as an image. If you want to manually send your own email with a link that allows users to view or edit your presentation, you can choose File → Share → Get a Sharing … Click Share with People icon in the center pane and then click Share with People in the right pane. This means you get to take advantage of all the benefits of file sharing services plus a whole lot more! In the dropdown for File Format, select PDF from the various options. Here’s how you can convert your slides to images: Go to File > Export. If you'd like to choose the same set of changes for all the remaining conflicts, select the Do this for remaining conflicts check box. Save your presentation file as a PDF file, 5. Then, to see the changes that other authors made, click Review Changes. Then hit the Save button. For instance, some of your colleagues or your audience members may ask you for a copy. You can rename a file in PowerPoint for the web while you're co-authoring with others. PowerPoint for Microsoft 365 automatically keeps track of changes made in online documents. You can copy content from a prior version. If there are conflicting changes, a visual comparison between your changes and the conflicting changes from one of your collaborators will pop up when you select Save. Upload your PowerPoint and select Share Now. Click Share in the meeting controls. File sharing services help you save a ton of time. A small banner tells you who has made changes to your presentation while you were away. You can also choose whether you want to open the file after you hit the Publish button. Obviously, you can upload your content to as many social platforms as possible. Tag a colleague in a comment by using the @-sign followed by the person's name. A read-only copy of that version is opened in a separate PowerPoint window. Presentation hosting is pretty much file sharing service … This is because many webinar software allows for a certain degree of interactivity. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on. More templates like this. Select that badge to see where in the slide deck they currently are. You'll see the changed portion of the slide outlined in turquoise. Here are a few easy methods you can use to get started: Once your file is uploaded to the cloud, then sharing it to the rest of the world wide web becomes a much simpler job. You can pre-record your presentation, so you don’t need to be physically doing your webinar live. Select “Slide Show” tab and then “Set up Slide Show”. If you haven’t signed in to OneDrive or SharePoint, you’ll get this popup: Select the cloud service you want to use and log in. The green border indicates the monitor you are currently sharing. Then hit Save. Don’t forget to share your video on various social media platforms! Then don’t forget to hit Send later on. An accompanying notation tells you who made the change, and when. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide. You can choose to either keep the PPT format or save it as PDF instead. When you’re done reviewing changes, select Close Merge View. Type a new name for the file. You can copy content from a prior version. You’ll then be presented with two choices: either save the file in PPT format or PDF. Or maybe you’ll have an older version of PowerPoint and you’ll run into compatibility issues. Once your file is saved to the cloud, you will then need to click on the Share button again. Thanks to cloud technology, you simply need to upload the file once, and you can access it whenever, wherever! This feature is available only to Microsoft 365 Subscribers for Windows desktop clients. In the Send Link dialog box, enter the names or email addresses of the folks you want to share the presentation with. Share the editing window with a clean look. … 1. There are a lot of social media channels out there – Facebook, Instagram, Snapchat, Twitter, Pinterest, to name a few. When you open that slide, you'll also see a turquoise outline around the revised slide element. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide. Note: If someone else is working on the presentation, you’ll see a Co-authoring icon The higher the video quality, the bigger the file size as well so keep this in mind if you’re planning to upload your video to YouTube. (Microsoft 365 only) You can instantly chat with other people who are working in a presentation stored on OneDrive for work or school or SharePoint in Microsoft 365. Add a message to your colleagues if you like. Once you make your PowerPoint template, you can even share it with colleagues, and make everyone's life a little easier. Changes aren't highlighted if revision data has been turned off for the document in the Trust Center Privacy Options: If the privacy options aren't turned on, a user's name (and the time when she or he last made edits to an object) are stored in the presentation to support this revision-highlighting feature. If you upload to SlideShare, then you can share your slides to Facebook, Twitter and LinkedIn in just a few clicks. Or use the arrow keys to position the insertion point within the title, and then type your changes to the file name. To accept or reject changes, do one or both of the following: To accept a conflicting change, check the box next to the conflicting change icon Here’s a good tutorial to guide you through the process: For Mac users, you’re going to have to skip this part. While sharing your screen, switch PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or From Current Slide. See the red arrow in the above screenshot? Check out this in-depth guide from Backlinko. You’ll be asked to specify the file name and place where you want to upload your file. If so, do this: Click Options on the left side of the screen, and then in the PowerPoint Options dialog box, click Save. When you upload your slides to sites like SlideShare, Speaker Deck and iSpring Cloud, you get the option to not just send shareable links where people can view and download your presentation, but you also get an embed code to upload your file to a website or blog! Once you’ve got your images, go on your favorite social media sites and share your presentation images with your followers! For instance, if you don’t pay attention to how you save your file, you may find yourself sweating when you realize your slides look different from when you last saved it. Open your PowerPoint presentation, and at the top-right corner of the ribbon, select Share In this article, I’m going to share with you ten different ways you can send and share your PowerPoint presentations with your audience, your teammates, or even the whole world, for that matter! Write your file name. Then hit Save. Go to File > Save a Copy. This is because the file is hosted elsewhere, so you’re not going to run low on bandwidth. When another author saves their changes, PowerPoint notifies you, the original author of the presentation, that changes were made. If someone else is viewing or working in the presentation, their thumbnail picture appears in the top-right corner of the ribbon. (For accessibility, PowerPoint also allows you to turn on automatic display of the editor's name. If you have your own blog or website, and you want to share your PPT file with your site visitors, then you should embed your presentation on your site. Then, you'll need to invite some other users to collaborate with you on the presentation. PowerPoint. Then in the dropdown for File Format, select MOV. To exit Merge view, click Close Merge View. The first two options don’t allow you to see any other … Go to File > Export > Create a Video and select the settings you want to use for your video. Tick the box that says, “Embed fonts in the file.”. If you’re not logged in to Office, you’ll get a prompt asking you to login so you can upload your presentation to OneDrive. Then, next to Document Updates Available, click Save, and then click Save and Review. In the section “Preserve fidelity when sharing this presentation,” tick the box which says, “Embed fonts in the file.” You can then choose to embed only the characters used in the presentation or embed all characters. You’ve got the same two options as well using the Save As and the Export methods. Now, you can add email addresses for anyone to invite to the presentation. When I share it with someone, she can't listen the audio. At the right end of the toolbar ribbon, select Comments Upload your PPT to a slide hosting service, 7. In the Send Link box, enter the email address of the person you'd like to share the presentation with. Select the presentation name to open the slide navigator panel again at any time. Open your PowerPoint presentation, and choose Share  This can … Set Restrict Access to Prevent Others from Editing. On the View tab, in the Presentation Views group, click Normal to view your presentation in Normal view. To do so, open the presentation you want to share, and then click “Share” in the top-right corner. Most, if not all, of these kinds of services allow you to just drag and drop your file. To send an e-mail message or instant message to your co-authors, click Send a Message, and then click Send an E-mail Message or Send an Instant Message. Office preserves prior versions of your SharePoint, OneDrive, and OneDrive for work or school files while you’re working on them. Use Document Inspector to remove that info, if necessary. (See the article Remove hidden data and personal information by inspecting documents, presentations, or workbooks for guidance on using Document Inspector.). This location is protected by the Windows Users folder; if you want to, you can manually delete the files that record your own read/unread status. What’s really great about this option is that your PPT is going to appear exactly as intended! Eye-catching images get shared a lot on social media so you should definitely consider this option. Start or join a Zoom meeting. (For accessibility, PowerPoint also allows you to turn on automatic display of the editor's name. Find your Office version. After you do that, the email invitation will be sent. Then specify whether you want to optimize the file for standard PDF (best if you want to print the file) or if you want the lightweight, online-ready PDF version. Wood design PowerPoint Version History is for viewing, not editing. This means that if you want to get the most number of organic views on YouTube, then you should make sure you optimize your video. File sharing services like Google Drive, OneDrive, and DropBox are all the rage nowadays. Click File > Save As. Share your PowerPoint presentation on social media, 9. Here’s how you make sure your font is preserved no matter which computer you use: Go to the PowerPoint Preferences > Output and Sharing > Save > Font Embedding. Because saving to the “cloud” is cost-effective and you can access your files from anywhere in the world as long as you’ve got Internet connection! Click on Share. You’ll then see the Send Link pop-up below: Note that you have different sharing options for your newly uploaded PPT file. The Revisions pane contains a Slides tab that lists the slides that other authors changed, and a Details tab that lists the changes to the currently displayed slide. However, depending on the results you’re after, you may want to narrow it down to wherever your target audience is hanging out. Note: After you select Close Merge View, you can't go back and view flagged changes. If you haven't saved your presentation to OneDrive or SharePoint Online for Microsoft 365, PowerPoint prompts you to do so now. This is a PowerPoint Show. When other authors have made changes, you’ll see the following when you save. Embed your presentation on a web page, 8. If you upload your video to YouTube, you’ll find your embed code by clicking on the Share button below the video. Share your presentation with others and collaborate on it at the same time Open your PowerPoint presentation, and choose Share in the top-right corner of the ribbon when you're ready to collaborate. 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